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How to Schedule
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Distance Learning Scheduling Policy
Huron County
Telecommunications Consortium (HCTC)
Scheduling
deadlines:
For
recurring classes: Submit schedules/curriculum no later than 4
weeks prior to begin of semester.
For
other uses: Submit request no later than 48 hrs (work days) to
be guaranteed.
System
Priorities:
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Priority is
9-12, k-8, professional development, HCTC meetings, then
community access.
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System is scheduled on a first-come, first-serve basis. The
previous priorities will affect requests awaiting approval
only. Once approval (confirmation) is given, the time is
locked out. Any further changes must be negotiated between the
parties involved
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Conflicts will be resolved using the above priorities and
Slotting Policy. (Slotting Policy refers to yearly scheduling
of daily classes only, does not apply to other conferences.
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NOTE/EXCEPTION:
Recurring
semester classes will always take priority and will bump any
previously scheduled conferences. Please avoid making requests
during regular school contact times (7:00am to 4:00pm) until
after two weeks before the beginning of the semester. At this
time the semester schedule will be posted and conflicts can be
avoided.
General
Rules/Guidelines:
Public/Community
Use Requests:
1.
Requests can be
made to
Clark Brock at 989-269-3437.
You may also call the Huron Area Technical Center main
number, 989-269-9284.
2. Requester must provide
the required information on the Videoconference Request
From and make any
site/room reservations. If you will be using rooms other than
at the Huron Area Technical Center, you must also contact the
site(s) involved to reserve those rooms.
3. Charges will be
assessed per established site guidelines.
4. Forms must be turned
in for processing no later than 3 business days prior to
usage.
Videoconference request form
(PDF file, Adobe Acrobat Reader required)
Return
form to:
ITV Request
Distance Learning Coordinator
Huron Area Tech Center
1160 S. Van Dyke
Bad Axe, MI 48413
fax: 989-269-2844
On
the form be sure to include the following:
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Phone
number and name
of requester (confirmation
will be sent to this person).
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Name of
class/meeting
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Start and end time.
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Name of host and remote sites.
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For off-net
calls: dial up numbers, contact name and number at site
(confirmation will also be sent to these contacts).
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List any
multimedia equipment requests (digital cameras, scan
converters, etc.)
To
schedule:
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Call, fax or e-mail Clark Brocck with the information noted
above. Phone 989-269-3437,
Fax 989-269-2842, or e-mail
cbrock@hisd.k12.mi.us.
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You will receive
confirmation w/in 2 working days.
Please ensure your returned form has a confirmation
number.
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If you do not
receive confirmation, please call.
Your
responsibility:
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Make any room
reservations outside of the HATC Distance Learning Room, HISD
Conference Room, or HLC Conference Room.
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Make arrangements for snacks, registration materials,
facilitators, etc. as you would for a normal meeting.
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Handle billing
arrangements with any agencies outside the HISD Distance
Learning System (i.e. presenter fees, sites fees, catering,
etc.).
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Verify
scheduling confirmation accuracy.
Distance
Learning Coordinator’s responsibility:
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Ensure that no other calls overlap the reservation.
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Verify compatibility of sites.
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Train
end users/facilitators on system operation. Troubleshoot
any problems that may arise.
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Handle billing
for: line charges, room charges, and equipment charges.
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Make
arrangements for multimedia equipment requests*
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Send
confirmation notices to participating parties.
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